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  1. Folder Name: this will be the name of the folder displayed in various parts of the system when saving and viewing content.
  2. Description: this will be the description of the folder, used to define its intended purpose and audience.
  3. Level: select the Sub Category option. Once changed, a range of different options will become available.
  4. Parent Category: select the Category this Sub Category will be stored within.
  5. Draft Content Storage: there can be one default Draft sub category in the system, which will contain all draft content until a different sub category has been selected by the content writer. This is used to keep all draft content in one place, making it easier to keep the system organised.
    Note: enabling this option means that any content that is not activated is automatically stored in this Sub Category. There can only be one Draft Storage category.
  6. Sort Order: defaults to zero, provide a numeric sort order if you do not wish the categories to be sorted alphabetically.
  7. Status: when the Sub Category is ready to be seen by users set the status to Active. When Draft only administrators will be able to view and edit it, and it can't be used for storage.

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Version History

The version history allows you to store the data returned in a report.
If version history is set to Only keep the latest result set then no historical results will be kept.
If the Keep archived report result sets option is selected then all historical versions of the reports will be kept. Note: It's important to remember that this option can quickly build up quite a large amount of data, so use this option sparingly.

Max Size

The maximum size for data to be saved in cache or in the database where version history is required.

Max Items Displayed

The maximum number of items to be displayed on the history drop down list for management information reports.

Delete Period

After what period of time should archived reports be deleted.

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Read

Users will only be able to read the content but not create new items of this type of content.

Edit & Update

If a content item exists a user will be able to edit and update an existing piece of content but not create new or delete items in this category. They will also be able to read all content in this category.

Delete

Users with delete access will be able to read, edit, create and delete content of this type. You must have at least one person with delete access.

Note: if you want all your users to be able to read the item make sure you have a group created with all your users. Use this group for read access.

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